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general affairs office:Taoyuan City Pingzhen District Shiang-An Elementary School

  • Plan the work plan of the General Affairs Office.
  • Supervise each group to carry out the general affairs work plan.
  • Coordinate with various departments, support each other, and complete the school development plan.
  • Chair general affairs related meetings.
  • Responsible for maintenance and procurement related matters.
  • Supervise the prevention, rescue and post-disaster handling of school disasters.
  • Effectively manage and use school funds.
  • Execute various tasks and plans assigned by the principal.

  • Report various general affairs statistics.
  • Storage and payment of petty cash.
  • Storage, distribution, use and registration of items.
  • Ratio and bargaining of item purchases.
  • Deployment and maintenance of offices and classrooms.
  • Management, maintenance and supervision of school building construction and renovation, and school landscaping.
  • Management and allocation of school police and workers' work.
  • Drafting and revision of safety management methods and various safety measures and access control management.
  • Campus venue rental management and maintenance
  • Disaster occurrence, rescue and aftermath.
  • Handle firefighting personnel group training and fire reporting and maintenance.
  • Handle public safety inspections, elevator safety inspections, drinking water safety inspections, public safety insurance and other businesses.
  • Cooperate with the layout of various ceremonies and event venues and the use of various machinery and equipment.
  • Management of telephones, broadcasting systems, school buses, water, electricity, and air conditioning equipment.
  • Handle other business-related matters and matters assigned by the director.

  • Responsible for property purchase, insurance, scrapping and waste removal.
  • Manage classroom and office equipment, arrange inspection and maintenance.
  • Assist in handling matters related to parent-teacher conferences.
  • Responsible for venue layout and guest reception.
  • Register, store and distribute items.
  • Handle bulletins, letters, parcels and faxes.
  • Manage telephone, water and electricity and promote energy-saving and carbon-reduction measures.
  • Handle labor insurance, health insurance and related welfare business.

  • Handle the sending, receiving, registering, archiving and destroying of electronic and paper documents.
  • Keep and supervise various official documents and printed documents.
  • Distribute letters and packages, manage the content and publication of school bulletins.
  • Write school-wide meeting minutes and organize school resolutions.
  • Number and register documents such as letters of appreciation, letters of appointment, and certificates of election.
  • Support parent-teacher conference-related matters and temporary assignments.

  • Cash and bills safekeeping and expenditure.
  • Handle the receipt and expenditure of funds according to receipt and expenditure vouchers.
  • Negotiate matters between the school treasury and the entrusted financial institutions.
  • Issuance of salary subsidies, substitute teaching fees, retirement funds, and three festivals consolation funds.
  • Safekeeping and filling out of treasury checks.
  • Fill out receipts and automatically collect unified receipts.
  • Collect temporary receipts, temporary payments, advance payments, and advance payments.
  • Currency and payment of tuition and miscellaneous fees, agency fees, club fees, childcare fees, and agency fees.
  • Prepare employee salary and allowance list, employee personnel fee payment and withhold donations, loans, insurance premiums, welfare benefits, mutual aid funds, income tax, etc.
  • Prepare difference explanation table and cash balance daily report.
  • Pay children's reading materials, Ping An insurance premiums, and textbook fees.
  • Check various payment vouchers, seals and amounts.
  • Act on behalf of private teaching savings.
  • Pay substitute teaching hourly fees according to the list.
  • Other assigned matters.

  • Establish school lunch meal plan.
  • Lunch menu preparation, food material inspection, food preparation supervision and meal quality control.
  • Food preparation site hygiene and safety management.
  • Meal-related administrative affairs.
  • Research, promotion and implementation of nutrition education.
  • Accept the assignment of Taoyuan City Government Education Bureau.
  • Other assigned matters.

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