general affairs office:Taoyuan City Pingzhen District Shiang-An Elementary School
- Plan the work plan of the General Affairs Office.
- Supervise each group to carry out the general affairs work plan.
- Coordinate with various departments, support each other, and complete the school development plan.
- Chair general affairs related meetings.
- Responsible for maintenance and procurement related matters.
- Supervise the prevention, rescue and post-disaster handling of school disasters.
- Effectively manage and use school funds.
- Execute various tasks and plans assigned by the principal.
- Report various general affairs statistics.
- Storage and payment of petty cash.
- Storage, distribution, use and registration of items.
- Ratio and bargaining of item purchases.
- Deployment and maintenance of offices and classrooms.
- Management, maintenance and supervision of school building construction and renovation, and school landscaping.
- Management and allocation of school police and workers' work.
- Drafting and revision of safety management methods and various safety measures and access control management.
- Campus venue rental management and maintenance
- Disaster occurrence, rescue and aftermath.
- Handle firefighting personnel group training and fire reporting and maintenance.
- Handle public safety inspections, elevator safety inspections, drinking water safety inspections, public safety insurance and other businesses.
- Cooperate with the layout of various ceremonies and event venues and the use of various machinery and equipment.
- Management of telephones, broadcasting systems, school buses, water, electricity, and air conditioning equipment.
- Handle other business-related matters and matters assigned by the director.
- Responsible for property purchase, insurance, scrapping and waste removal.
- Manage classroom and office equipment, arrange inspection and maintenance.
- Assist in handling matters related to parent-teacher conferences.
- Responsible for venue layout and guest reception.
- Register, store and distribute items.
- Handle bulletins, letters, parcels and faxes.
- Manage telephone, water and electricity and promote energy-saving and carbon-reduction measures.
- Handle labor insurance, health insurance and related welfare business.
- Handle the sending, receiving, registering, archiving and destroying of electronic and paper documents.
- Keep and supervise various official documents and printed documents.
- Distribute letters and packages, manage the content and publication of school bulletins.
- Write school-wide meeting minutes and organize school resolutions.
- Number and register documents such as letters of appreciation, letters of appointment, and certificates of election.
- Support parent-teacher conference-related matters and temporary assignments.
- Cash and bills safekeeping and expenditure.
- Handle the receipt and expenditure of funds according to receipt and expenditure vouchers.
- Negotiate matters between the school treasury and the entrusted financial institutions.
- Issuance of salary subsidies, substitute teaching fees, retirement funds, and three festivals consolation funds.
- Safekeeping and filling out of treasury checks.
- Fill out receipts and automatically collect unified receipts.
- Collect temporary receipts, temporary payments, advance payments, and advance payments.
- Currency and payment of tuition and miscellaneous fees, agency fees, club fees, childcare fees, and agency fees.
- Prepare employee salary and allowance list, employee personnel fee payment and withhold donations, loans, insurance premiums, welfare benefits, mutual aid funds, income tax, etc.
- Prepare difference explanation table and cash balance daily report.
- Pay children's reading materials, Ping An insurance premiums, and textbook fees.
- Check various payment vouchers, seals and amounts.
- Act on behalf of private teaching savings.
- Pay substitute teaching hourly fees according to the list.
- Other assigned matters.
- Establish school lunch meal plan.
- Lunch menu preparation, food material inspection, food preparation supervision and meal quality control.
- Food preparation site hygiene and safety management.
- Meal-related administrative affairs.
- Research, promotion and implementation of nutrition education.
- Accept the assignment of Taoyuan City Government Education Bureau.
- Other assigned matters.